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Accenture Recruitment and Hiring Privacy Statement

 

If you use Accenture’s online career resources, we collect and process your personal data for recruiting-related purposes.

 

We may also use Cookies and other tracking technology and the same technologies we use for Marketing (including Customer Relationship Management (CRM) DatabasesTargeted E-mail & Combining and Analyzing Personal Data) to provide individuals with a personalized online experience, to send relevant information about careers and opportunities at Accenture, and to analyze the effectiveness of our recruitment efforts and resources.

 

More information about how your data will be used by Accenture during the recruitment process can be found below, or at the Careers website.

 

Introduction / who is collecting your personal data?

 

When you apply for a job at Accenture, Accenture will collect and use personal data about you during the recruiting and any hiring process. As described in this Privacy Statement, your personal data may be retained and used by Accenture for the purposes set out in the section “What will Accenture do with your personal data?” below. Please see below for information that Accenture may receive about you from third parties.

 

“Accenture” or “we” means the specific Accenture affiliates and subsidiaries who will collect, use, and maintain your personal data in connection with your application for employment, our Recruiting, Talent Management processes, and any hiring process if you are extended an offer of employment. Any Accenture entity located outside the European Union will be represented by Accenture PLC.

 

A full list of Accenture entities by country and their contact information appears at the bottom of this Privacy Statement.

 

What personal data will Accenture collect?

 

The types of information requested from you and the manner in which that information is collected and accessed are determined by the requirements of the country in which the position is located, and not the country in which you reside.

 

The following categories of data will be collected by Accenture:

  • Your personal details;
  • Data you submit in résumés / CVs, letters, writing samples, or other written materials;
  • Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches;
  • Data provided by third-party placement firms, recruiters, or job-search websites, where applicable;
  • Recommendations provided on your behalf by others;
  • Documentation required under immigration laws;
  • Data about your prior employment, education, and where applicable, credit history, criminal records or other data revealed during background screenings;
  • Data about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such data and other applicable limitations.
  • Data about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Accenture workforce.

One way that we collect information is through the use of cookies. Cookies are small files of information that save and retrieve information about your visit to our tools and websites. Please read our cookies policy for further information on this.

 

You are not required to provide any requested information to Accenture, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.

 

You may read this Statement at any time by logging into the system with your user name and password.

By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.

 

What will Accenture do with your personal data?

 

Accenture will use your personal data for the following purposes and on the following legal bases:

 

Purpose

Legal basis

Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available.

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

Manage your application.

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

Facilitate communication with you.

Justified on the basis of Accenture’s legitimate interests of ensuring proper communication within the organization and with you.

Perform administrative functions (e.g. reimburse you for interview-related expenses).

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Accenture and how to attract top talent.

Justified on the basis of Accenture’s legitimate interests of ensuring that it continually improves its recruitment processes.

In some cases, record your online interview for review by additional recruiters and hiring managers.

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

If you register on our Careers website, we will enter you into a database to receive future mailings about Accenture positions and events.

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

Transfer your contact information (only) to the Accenture Talent Connection—a site that we maintain to notify you about new positions that may be of interest to you. Your contact information will be used by the Accenture Talent Connection to send you one invitation to sign up for future position alerts and invitations to Accenture recruiting events, as well as one follow-up reminder. If you do not respond to these messages your contact information will be retained by the Accenture Talent Connection only for the purpose of ensuring that we do not contact you again. If you join the Accenture Talent Connection you will have future opportunities to opt-out of receiving messages and alerts if you choose. Note that the Accenture Talent Connection is a separate and distinct service from registering on our Careers website.

Justified on the basis of Accenture’s legitimate interests of ensuring that it recruits the appropriate employees.

Perform any legally-required reporting, and respond to legal process.

Compliance with a legal obligation.

 

 

Where the above table states that we rely on our legitimate interests for a given purpose, we did consider your potential interests, fundamental rights and freedoms and if those could be impacted by our processing activities. We did balance your interests, rights and freedoms against our interests, taking into account the purposes of the processing, the security of your data and our existing relationship with you. Based on this balancing test and with our efforts to inform you in a very transparent way of the processing activities, we are of the opinion that it does not materially impact any of your interests, rights and freedoms by processing your data. Please contact us if you wish to obtain further information on the balancing test we performed.

 

We will process your personal data for the purposes mentioned in the table above on your prior consent, to the extent such consent is mandatory under applicable law.

Accenture will not use your personal data for purposes that are incompatible with the purposes listed in this Privacy Statement, unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.

 

From what sources will Accenture obtain your personal data?

 

Accenture may obtain data about you from the following sources:

  • From you, when you submit resumes or other information online;
  • From other Accenture affiliates;
  • From conversations with recruiters and interviews with hiring managers and other Accenture personnel or representatives, some of which may be recorded as well as from Internet searches that these individuals may perform, or data that they may obtain from job search or professional networking websites (e.g. monster.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
  • From previous employers;
  • From third-party recruiters, staffing companies, or websites where you are introduced to Accenture through one. Accenture does not accept unsolicited resumes from 3rd party recruitment agencies, but does sometimes use such agencies subject to a written agreement. Any resume or other candidate information submitted outside of established candidate submission guidelines (including through the Careers website or via email to any Accenture employee) and without a written agreement or otherwise will be deemed to be provided for Accenture’s use, and no fee will be paid should the candidate be hired by Accenture; and
  • From background checks, as applicable. Where permitted by law, Accenture may contract with a third party to perform a pre-employment background screening. The content of background check information varies by country to comply with local requirements, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. You will receive more information about the nature of such a background check before it begins. Where required by applicable local law, you may be asked to provide certain background check information, (which may include sensitive data) directly to Accenture.

These sources are private sources, unless where the source is expressly stated to be “public”. Note that these sources may have been holding your personal data both inside and outside the EU.

 

Who will have access to your personal data? Where are they located?

 

In general, access to your personal data will be restricted to minimize the number of people in Accenture’s global organization who need it for the purposes set out in this Privacy Statement, which may include your potential future managers and their designees, personnel in HR, IT, Compliance, Marketing, Legal, Finance and Accounting and Internal Audit.

 

As a global organization with global IT systems, your personal data may be transferred to other Accenture offices in Accenture's worldwide organization. Accenture has internal policies to ensure an equivalent level of protection is in place across Accenture’s worldwide organization. Any transfers of your personal data to other Accenture offices (including transfers from within the European Economic Area (EEA) to outside the EEA) will be governed by Accenture's binding corporate rules (a copy of which can be found here). A list of the Accenture offices that may process your personal data, and their contact information, can be found here.

Furthermore, where there is a need, Accenture may share your personal data with third parties, such as third party service providers (including Adobe) and public authorities. Before doing so, Accenture takes steps to protect your personal data. Any service providers and professional advisors to whom your personal data are disclosed, are expected and required to protect the confidentiality and security of your personal data and may only use your personal data in compliance with applicable data protection laws. The following categories of third parties will have access to your personal data:

  • Recruiters working with the country where the position you are applying for is based. Such individuals may be based in a different country;
  • Hiring managers and other interviewers. Often these individuals will be based in the country where the position is based, but in some cases they may be located in other countries;
  • The global Accenture Talent Management and Talent Connection teams, consisting of a limited number of individuals based in several countries;
  • Individuals performing administrative and IT support functions;
  • Authorized personnel at our service providers, including:
    • Oracle, which hosts and supports the Accenture Talent Acquisition System;
    • Avature, which hosts and supports the Accenture Talent Connection;
    • HireVue, a company that hosts a virtual interview tool used to record interviews where live interviews are not possible.
    • Companies contracted to perform background screenings, where applicable. These companies may be based in another country, and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check. You will receive more information about any such check before it begins;
  • Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
  • A third party in connection with any proposed or actual reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of Accenture business, assets or stock (including in connection with any bankruptcy or similar proceedings). A third party in connection with any proposed or actual client project.

Unless you are otherwise notified, any transfers of your personal data from within the European Economic Area to third parties outside the European Economic Area (EEA) will be based on an adequacy decision or are governed by the EU standard contractual clauses (a copy of which can be obtained by contacting dataprivacyofficer@accenture.com). Any other, non-EEA originating, international transfers of your personal data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards.

 

How long will Accenture retain my personal data?

 

If you are given and accept an offer of employment by Accenture, personal data collected during your pre-employment period will become part of your Accenture personnel records, to be retained throughout and for a period after your employment with Accenture. If Accenture does not employ you, Accenture may nevertheless continue to retain and use personal data collected during the recruitment process in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit a resume or other information to Accenture again in the future, as well as for system administration, to perform research and analysis, and to invite you to join the Accenture Talent Connection.

Accenture determines the retention period of your information based on the following retention criteria:

  • Accenture retains your personal data as long as it has an ongoing relationship with you;
  • Accenture retains your personal data where it is required to do so by a legal obligation to which it is subject;
  • Accenture retains your personal data where this is advisable to safeguard or improve Accenture’s legal position (for instance in relation to statutes of limitations, litigation, or regulatory investigations).

 

How Accenture protects your personal data.

 

Accenture employs organizational, technical, and physical security measures in order to protect your data from loss or misuse. Where we contract with third-party suppliers to provide services that may enable them to access your personal data we require them by contract to have similar security controls in place.

 

How to obtain a copy of Accenture’s internal Privacy Policy, request access to your personal data or contact us with questions or feedback.

 

If you have a question, comment, or complaint, wish to obtain a copy of Accenture’s Global Policy 0090—Data Privacy, you may Contact Us by clicking the link.

 

In addition, you may contact us by using the same link if you want to exercise any of your rights in relation to your personal data.

 

You have the right (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:

  • request access to your personal data: this right entitles you to request access to personal data we process about you, as well as to certain information on such processing;
  • request rectification of your personal data: this right entitles you to request the rectification or completion of any of your personal data that would be inaccurate or incomplete;
  • request erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes;
  • object to the processing of your personal data: this right entitles you to request that we no longer process your personal data;
  • request the restriction of the processing of your personal data: this right entitles you to request that we only process your personal data in limited circumstances, including with your consent;
  • request a copy or the portability of your personal data: this right entitles you to receive a copy of personal data that you have provided to us.

 

To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by contacting Accenture’s data protection officer at dataprivacyofficer@accenture.com. Please note that this will not affect Accenture’s right to process personal data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.

 

If, despite Accenture’s commitment and efforts to protect your personal data, you believe that your data protection rights have been violated, you have the right at all times to lodge a complaint with a supervisory authority, either in the country where you live, the country where you work or the country where you deem that data protection law has been infringed.

 

You may also contact our data protection officer at dataprivacyofficer@accenture.com.

 

 

For job seekers from other countries:

This Privacy Statement is also available in the following languages:

  • Bahasa Malaysia
  • Brazilian Portuguese
  • Chinese
  • Dutch
  • French (European)
  • French (Canadian)
  • German
  • Italian
  • Japanese
  • Spanish
  • Polish

In the event of any conflict between the English version and any translations of this Privacy Statement, the English version of this Privacy Statement shall prevail.

 

List of Accenture entities and their contact information: https://www.accenture.com/gb-en/legal-countries-incorporation